Vergleichsreport

Note: Information You can find information on recording parental leave in HR-Expert can be found HERE.

When should maternity protection * be recorded?

As soon as your employee announces her pregnancy and the expected due date of birth, the maternity leave protection must be recorded in the absence client Absence Client as an absence with the absence reason “"(37) Maternity protection” with " using the data dates resulting from the due date of birth. A weekly program of zero hours applies for this time, which must be entered in the person's master record under Settings/Time recording with the appropriate data for the validity period.

[*Maternity protection is the period of non-employment before and after the birth of a child.]

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(Under no circumstances should you enter a weekly schedule with zero hours, since this would lead to vacation aliquoting.)

When should parental leave be recorded?

In principle, parental leave should be recorded as soon as you receive the applicationrequest for it, even if it will be some time will pass before you start parental the leave begins.

How does the person provide the information?

The informal application request can be submitted by the mother no later than the last day of the employment ban (maternity leaveprotection).
If the father expresses the wish wishes to be the first to take parental leave, he must inform the employer no later than eight weeks after the birth. Here too, the application request is informal.
If the father wishes wants to take parental leave at a later datetime, the employer must be informed notified at least three months before the desired start date.
The application request must include above all the start and duration of parental the leave.

[Source: https://www.arbeiterkammer.at/beratung/berufundfamilie/Karenz/index.html]

What is needs to be recorded?

Duration and start of parental the leave

What is a prerequisite for correct recording?

It is important that vacation entitlements are pro-rated. Therefore, please aliquoted.
Please therefore check whether the person requesting the leave has the corresponding entry “Yes” is also present "Yes" in the field “Aliquotation of "Aliquoting termination and parental leave” " (person master record under Settings/Time recordingtracking/Leave offsetting) for the person applying for leaveVacation settlement).
Please set it if this is not the case!

How is this data recorded in Personalwolke?

In principle, parental leave is a planned absence and can therefore be entered as a future absence time.
The entry is made in the absence clientAbsence Client.

• Open the person with the leave requestwho wants to take leave
• Enter the start and end of the leave as per according to the request under Start/end of absence.
• Select parental (10) Parental leave as the absence reason for absence (10), regardless of whether the request is made by the mother or the father.
• If there is an entry for another absence, such as vacation, seminar, etc., in the parental leave period, this will be it is overwritten automatically.

Special case for : municipal/federal employees
Here, in addition, the parameter “"GS40 regulation” rule" or “Balance "Balance capping + GS40” " must also be deleted in the “Payroll type” field "Settlement type" (person master record under Settings/Time recordingtracking/Balance offsettingsettlement).

Can the person on leave continue to access the Personalwolke?

Even during the absence period, the person still has keeps their previous viewing and editing options as long as you do not set them to inactive (person master record, first tab).

Which weekly program schedule applies during parental leave?

Select a weekly program that specifies a working time of zero hours for the entire working day. Enter this in the person's master record in the Settings tab under Time recording. Here you also have the option of limiting the expiry of the weekly program valid during parental leave to the end of parental leave and entering a weekly program that comes into effect after parental leave, if nothing else is known The existing weekly schedule remains valid. No change is therefore necessary.

If you already know now which weekly schedule will apply after the leave, you can of course enter a different weekly schedule with a start date in the future.

What happens at the end of parental the leave?

The grace period leave ends automatically when the duration entered in the absence client Absence Client expires. Logging
Booking in as present or with a productive absence reason also ends the waiting time parental leave absence.

What Which working hours apply time applies after the end of parental the leave?

The weekly program schedule with zero target hours expires at the planned end of parental the leave.
After that, the previous weekly program schedule should be used again, or a different weekly target working time is agreed. As
Because the validity of weekly programs schedules for a person is determined set by entering a start date and an expiration date, a new agreement on future working hours time can also be entered recorded during parental the leave.

The parent wants to go on take part-time leave, what to parental leave. What should I do?

The statutory entitlement to part-time parental leave is implemented through corresponding weekly programsschedules.

Example: Mrs
Ms. Hoffmann would like wants to take parental leave for 6 months after the end of the employment ban ends and then 8 months of part-time parental leave with at 15 hours per week. She then After that, she wants to work parthalf-time while her the father takes parental his leave.
Her maternity leave protection (employment ban) ends on 03/31.03./2025.
From 04/01.04./2025 to 09/30.09./2025, Ms. Hoffmann is on parental leave.
From 10/01.10.2025 until 31.05.2026 a weekly program /2025 to 05/31/2026, a weekly schedule with 15 hours per week is valid.
From 06/01.06./2026 until further notice, a weekly program schedule with 20 hours per week applies.
(The following also applies hereHere too: if you do not have suitable weekly programs schedules available, these they must be created, see Creating new weekly schedules.).

Keywords: baby leave, maternity leave, parental leave, child year, father year, paternity year, maternity protectionparental time, part-time parental leave, part-time parental leave