Vergleichsreport

General

The person Person administration includes all evaluable employees of the company who can be included in reports, as well as all users of Personalwolkethe employee portal. These two sets of persons do not necessarily have to be congruentidentical.   However, each In principle, however, every person who is to be evaluated using the authorization included in reports via the permission structures of the Personalwolke must exist as a master record in the Personalwolke.

Depending on requirements, all active employees as well as employees who have left the company can be managed here.

The person master data fulfill fulfills 2 functions:

• enable Enable access to the Personalwolke (access to the Personalwolke is only possible for active users).
• The employee can be evaluated included in reports (employees who have left the company can also be taken into account here).

All person master data is entered and managed in the person administration, such as user nameusername, personnel employee number, which group (department) the employee is assigned to, which roles he or she holdsthey hold, and also who is responsible for this employee (superiorsupervisor, personnel). Passwords are also managed here.
New group assignments can be made here as well as the assignment of new roles. 

An employee can only be assigned to exactly one hierarchical group at a time, but to several loose groups!

Active / Inactive Employeesemployees

A differentiation distinction can be made between active and inactive employees.  
Active employees are all employees with Personalwolke access, ; they are fully evaluable. Non-active employees do not have access to the Personalwolke, can be fully included in reports. Inactive employees have no access to Personalwolke and cannot be reached via the the Switch user user switching function, but they can be fully evaluated. Non-active included in reports. Inactive employees can be, for example, employees who work in a production hall and do not have a fixed workstation or PC. Here, time recording tracking and corrections can be carried out done by a superior person (e.g., shift, team or plant manager, etc.).

Employees are identified marked as active or inactive in the person master data sheet.

New entries / Resignations

hires / Departures

Newly hired employees are created directly in Personalwolke via the menu item New Person. New person.
When a person is created, a license check mechanism runs in the background to check license availability. If the available Personalwolke licenses are exceeded, a corresponding message is displayed. Newly hired employees can be marked as active or inactive when they are created.

The following options are available for For employees who have left the company: 

, the following options exist:

• The employee is deleted directly in the Personalwolke Please note that the Personalwolke
  This frees up a Personalwolke user license, but all Personalwolke data is gone, so the employee can no longer be actively selected in reports; the deleted employee can not be evaluated!Employee only be partially included in reports.
• The employee is marked as inactive  Due to the inactive
  The inactive status , an evaluation license will be calculated for this userfrees up a Personalwolke user license, but a reporting license must be assigned. The inactive employee remains evaluable available for reports in his their former group, but can no longer actively login into log in to Personalwolke, or and there is no no Switch user user switching option to for the inactive employee.
• Employee The employee is moved to a leaving group departure group
  If an employee who has left the company is moved to a leaving departure group, his or her their status should be set to inactive. This means that the The effects are then the same as for inactive employees. The advantage here is that the leaving departed employee no longer appears in his or her their original group, or and if this group is deleted, the leaving departure can still be evaluated.

• included in reports.

Please note that the legislator intends to archive the data requires data to be archived for a certain period of time. The Personalwolke automatically takes care of this point automatically, and no intervention action is required on your part is necessary.

Historization 

Historization

The historization of the employee data refers applies only to the evaluation possibilities, reporting options and is meant intended to consider left take departed employees and group changes into account. This guarantees the possibility of ensures a historically correct group assignment for in the event of department changes.