Productive absence reasons

In addition to the normal attendance/absence posting, there are also certain situations in which the employee is not present at his/her workplace but still performs work for the company. In these situations, the employee should be marked as absent, but the working time should still be taken into account in the journal and in the balance. For this purpose, productive absence reasons can be posted in the personnel cloud.

If a productive absence reason is specified when booking (e.g. the employee is working from home), it is irrelevant whether the booking status beforehand is “Present” or “Absent” - the employee is always marked as “Absent”, but supplemented by the productive absence reason (booking status in orange/blue). In contrast to the usual absence (e.g. break, end of work), a time interval is recorded in the journal here, which is also taken into account as working time in the balance in the case of a productive absence reason.

Once the productive absence has ended (e.g. end of business trip, end of mobile working), there are two options:

•  Termination with subsequent absence

    This occurs, for example, when the employee finishes teleworking and calls it a day. They must select the same reason for absence again and then click on the “Book” button. The booking status then changes to “Absent” and the time interval is ended.

• Termination with subsequent attendance

    This occurs, for example, when the employee returns to the office after a business trip and continues working there. If the “Book” button is pressed from the absence with a productive error reason without specifying a reason, the booking status changes to “Present” and a new time interval is started, while the time recording of the business trip/telework/etc. is ended.