This menu item allows the user to search through recorded project times according to various criteria within a specified time period.
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The result of the project time query can also be exported as PDF or Excel or
prepared for printing. The corresponding
symbols are located in the upper right corner.
Display individual postings and expand report
The result of the query can be expanded by clicking
on - i.e. each individual booking is displayed in
the corresponding period.
In order to better illustrate the effect of the individual parameters, this action was performed for all screenshots. Here is the only exception:
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(In this screenshot the report was folded by clicking
on . There is now only one sum display for
the year 2015.)
These parameters are used by the user to set the time period to be queried.
This can be done both by direct input (in dd.mm.yyyy format) and by clicking on
the corresponding day in the calendar .
This is the path under which the respective project can be found - starting with the client-specific prefix. However, since there is usually only one structure anyway, no changes usually have to be made here.
It is possible to directly select projects by entering (parts of) the name/short name or codes. If the entered text cannot be clearly assigned to a project, a list of all projects corresponding to the input is displayed.
Alternatively, click on to open the list view of
the projects, which is explained in detail in the menu
item Project Time Booking.
In this dropdown element, you can decide whether the result of the query should be sorted chronologically or by project. The effect of this choice is shown under the item Evaluation examples.
This parameter determines whether or not the system is to filter on the basis of billability. All: All projects are displayed regardless of their billability. If you select Billable, only those projects are evaluated in the query that were defined as billable when they were entered.
This parameter is only available for selection if the Sort by Posting Element option is selected under View Variant. If Display Project Hierarchy is now set to Yes, the difference between projects and subprojects is clearly displayed in the query result.
Display single bookings
If this parameter is set to Yes, the result of the evaluation gives you access to all your own postings made for the respective projects / the selected project.
The text entered here will later appear as the headline of the time report instead of the default report title "My Project Times".
If you leave this field blank, you get the output on the screen. Alternatively, the result can also be displayed as a print-friendly version or saved as a PDF or Excel file.
The following screenshots show the effects of some of the parameters described above.
View variant
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In the screenshot above, the View variant parameter was set to Sorted by posting element - this results in a structure according to the individual projects. Each project time entry is displayed under the corresponding project. The entries are therefore only displayed chronologically within one project
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In the screenshot above, the View Variant parameter has been set to Sorted by Date - so all project time entries, regardless of which project they concern, are displayed in chronological order.
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In the above screenshot, the parameter Display project hierarchy was set to Yes. Subprojects (here: Workflow EDV) are displayed in the expanded view with line indent. Subprojects do not appear in the folded view.
In the previous examples, the parameter Display single bookings was set to Yes. This means that all project time entries posted on that day are displayed under each date.
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In the above screenshot, the Display single bookings parameter was set to No. Therefore, only the project time totals of the days on which project times were recorded are listed under the respective calendar weeks, but not the booking elements (individual bookings) themselves.
Alternative report title
In the above screenshot, the text framed in red on the screenshot was entered using the Alternative Report Title field. The text is freely selectable and replaces the default title "My project times:", which can be found here on all other screenshots.