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Personalwolke Home
First Login
Personalwolke welcome page
- Login and Logout
- User settings
- Switch user
- Personalwolke as an app on your mobile phone
Import master data
FAQ
- General
  - Login and logout
  - Attach Personalwolke to the home screen of your mobile device
  - Session Expired
  - Icon Overview
  - Booking and logging out are not possible
  - How can I restrict the use of the app function?
- Employee administration
  - Create an new employee
    - Create new employee in HR-Expert
    - Time acqusition for new employees
  - Edit an existing employee
    - Change personalldata
    - Assing and change password (by the admin)
    - User status and employment status
    - Transfer employee to another group
    - Dealing with role holders
    - Changing week/weekly program or part time factor
    - Edit employee master record data
    - Who is "Tester"?
    - Recording parental leave
    - Password
      - Change password (by the user)
      - Change password (by the admin)
  - Exit of an employee
    - Termination of an employee in HR-Expert
    - Termination of an employee in Personalwolke Time
    - Where can I find information on inactive persons?
- Organisational management
  - Creating an new group
    - Organigram/Loose group
  - Edit an existing group
    - Changing the shortname/name of a group
    - Add a role to a group or remove ist
    - Add/remove persons to/from a group
  - Organigram
    - Move employees to another department (group)
    - Change group hierarchy
- Time Recording
  - How do I book correctly
    - Classic Booking (normal attendance and absence)
    - Absence with a productive absence reason
    - Absence with a non-productive absence reason
  - Adjust accounts (administrator)
    - Adjusting an employee's accounts
    - Credit overtime to the balance
  - Vacation
    - Vacation calculation
    - Calculation of aliquot remaining vacation
Personalwolke Time
- Booking
- Booking logic
- Info
  - Personal / Accounts
  - Journal
  - Calendar
  - Group calendar
  - Attendance list
- Requests
  - Sick note
  - Time correction
  - Deletion of working times
  - Absences
  - Cancellation of absences
  - Special absenteeism
  - §20 AZG Special cases
  - Holiday/Vacation
  - Escalation of requests
- Workflow
  - Open ToDos
  - Uncompleted requests
  - Use of the filter
  - Display of the process details
  - Archive
    - Completed ToDos
    - Finished requests
- Administration
  - Authorization concept
  - Organigram
    - Move employees to another department (group)
    - Change group hierarchy
  - Employee administration
    - Overview
    - New person / new employee
  - Groups
    - Overview
    - Creating a new group (Organigram/Loose group)
  - Roles
  - Switch user
  - Time administration
    - Maintaining daily programs
    - Maintaining week programs
    - Correction-Client
    - Absence-Client
      - Absence reasons
    - Vacation calculation
      - Changes in vacation accounting as of 07.09.2023
    - active/passive Travel time
  - System messages
- Management
  - Accounts evaluation
  - Calendar overview
  - Yearly calendar
  - Statistics
  - Accounts evaluation (monthly)
- Settings
  - Settings
  - Password
    - Change password
    - Forgot password
    - 2nd factor authentication
- Additional options in Time PRO
  - Correction client PRO
  - Reports
    - Vacation filter (>5 days)
    - Booking list
    - Evaluation of requests
    - 10h exceedance
    - 50h exceedance
Personalwolke Travel
- Authorization concept
- Business trip - request
- Business trip - travel expenses
  - In-country travel expenses
  - Abroad travel expenses
  - Subsequent submission of records
  - Workflow of travel expenses
- Travel folder
  - New Travel folder
  - Edit travel folder
- Info
  - My Travels
- Administration
  - Business Trip Accounting
    - All Travels
    - All Travel folders
- Management
  - Travels of my employees
Personalwolke Project-Time
- Authorization concept
- Projecttime booking
- Enter project times
- Info
  - My project times
- Administration
  - Project time
    - Projects
      - Overview
      - New project
- Management
  - Project efforts
  - Project efforts of my employees
Personalwolke HR-Expert
- Infos and quick helpers
  - Time limitation and historisation
  - Select elements from list
  - Mandatory fields
- Employee Form
  - Master data
  - System
    - System
    - Password
  - Contactinfos
    - Phone and email
    - Private addresses
    - Business addresses
  - Time Recording
  - Organisation
    - Groups
    - Roles
    - In competence target of
    - Jobs
    - Positions
  - Qualifications
  - Employment
    - Emplyoment
    - External secondary jobs
    - Maternity protection / Parental leave
    - Disabilities
    - Permits
    - Disciplinary action
    - Resignation
  - Development
    - Employee appraisal
    - Competences
  - Finance
    - Salary
    - Taxaction benefits
    - Bank accounts
  - Education
    - Education
    - Training and seminars
    - Certificates
    - Professional career
  - Family
    - Relatives in the company
    - Further relatives
    - Marital Status
  - Documents
- Administration
  - Personell
    - Reports
      - Personell lists
      - GDPR personal data
      - Orgunit lists
      - Position plan
      - Cost center lists
      - Employee state
      - Changes
  - Organisation
  - System maintenance
  - Development
  - Further menu items
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