Project Time Live Booking

General Information

The project time booking function offers the user the possibility to assign his working time to specific projects by using a stopwatch. It differs from the menu item "Edit project times", among other things, in that the booking does not have to be recorded retrospectively, but project times can be booked live to projects by using the Start / Stop function.

Book project time

If project time has already been recorded via the booking mask, the last booked project including the last booked activity is normally preset. In this case, you can start recording directly via the Start/Stop button. If you would like to book on another project, the following fields have to be filled in:

• Start time
  Having clicked the Start button, the current time is automatically adopted as starting time. If the project start was earlier, you can enter an alternative time here (only time in the past and after the end of the last project booking is permitted).
• Project
  Selection of the project, via AutoComplete or via full view (see below)
• Activity
  Selection of one of the predefined activities within the project
• Description
  further description of activities within the project, objectives planned/achieved today, etc.
• Billable
  A tick in this tickbox means that the project is declared as billable, which also appears later in the project overview and can be evaluated. Whether the tick can be set for the respective projects or is set by default is determined when the project is newly created.

Basically, projects can be distinguished by their billability: Projects which costs can be passed on to third parties (mostly customers) and have a profitable effect are usually marked as billable. Internal projects (e.g. training of new employees, office organisation,...) only concern your own company and are therefore not billable.

Selection of a Project

By clicking on the button with the 3 points, the tree view of the available projects appears first. In the menu tree only the main projects can be seen without their subprojects. By expanding and collapsing the project tree, subprojects become visible and selectable.

In the list view, the projects can be filtered according to the respective criteria in the fields Name, Code or Short Name. In the dropdown field "Sorted by..." you can decide whether the projects should be sorted alphabetically by Name, Short Name or Code. The dropdown field below is used to select the project structure.

Fields in the data table:

• Shortname
  This refers to the abbreviation of the project including the fixed prefix that stands for the client (e.g. pp for PersonalwolkeProfessional).
• Name 
  A freely chosen and descriptive name for the project 
• Code
  In some cases, the code is the same as the short name - however, any letter/number combination after the prefix can be chosen as a project code.
• Structure
  This is to be understood as the structure under which the respective project can be found. It is also usually starting with the prefix.
• Element type
  The element type provides more information about project characteristics and hierarchy.

Start Project Time Booking

Once a project has been selected, the stopwatch can be started by clicking on the green Start button, which measures the time and assigns it to the project.

The project time recording is now running. This can be seen by the fact that the Start button is now highlighted in red and displays the text Stop. Directly to the right of it, the time that has passed since the starting time is displayed like a stopwatch.

The current time is automatically set as the starting time. However, as described above, it can also be set manually at any time, e.g. if you forget to click on Start when starting work. While the stopwatch is running, any value in the booking mask can be changed - however, in order to apply these changes effectively, you must click on the "Save" button.

Stop Project Time Booking

When the work on the corresponding project is finished/interrupted, the Start / Stop button must be clicked again. This automatically resets the project time booking screen and updates the project overview in the table below: