What is a Jour Fix?
A Jour Fix is a Regular meeting between teams, departments or managers, which has a fixed date, clear agenda and recurring participants.
The aim is to, Information flow, planning and coordination within the company.
Particularly relevant for:
- Project teams
- Managers
- HR and organizational departments
Background: Use of Jour Fix
Jour Fixe serve this purpose, Structure routine meetings and transparency.
Typical points:
- Status updates on projects
- Discussion of problems or risks
- Coordination of tasks and responsibilities
Questions that often arise in practice:
- How often should a Jour Fix take place?
- Which agenda makes sense?
- Who should take part?
How does a Jour Fix work in practice?
- Fixed date: weekly, bi-weekly or monthly
- Agenda set in advance: Clear points and goals
- Moderation: mostly team leader or project manager
- Protocol: Tasks, responsibilities and deadlines are documented
Example:
- A project team meets every Monday at 9:00 a.m.
- Agenda: project status, open tasks, risks
- Protocol is stored in the team software
- Tasks are assigned and tracked in the system
When is a Jour Fix useful?
- For Regular coordination in projects
- To the Early warning of problems
- For teams that remote or hybrid work
Advantages:
- Structured communication
- Clear distribution of tasks
- Save time with efficient meetings
What should companies & HR departments look out for?
- Fixed times and participants: Ensure commitment
- Clear agenda: only deal with relevant topics
- Efficient protocol management: Tracking of tasks
- Check the group of participants: Invite only necessary persons
Why is a Jour Fix important?
For employees:
→ Clarity about tasks, current topics and responsibilities.For companies:
→ Efficient communication, early problem identification and structured team coordination.
