You can no longer do without time recording

In 2019, the European Court of Justice (ECJ) ruled that employers must set up a system for recording working hours. This decision was based on various European legal principles and fundamental rights. Although this ruling was controversial in Germany, no active legal regulation has been introduced to date.

However, the Federal Labor Court (BAG) determined in 2022 that there is a general obligation to record working hours. The Federal Office of Labor and Social Affairs' draft bill on recording working hours now provides for the following key new regulations (see Source):

1. the employer will be obliged to record the start, end and duration of employees' daily working hours. The record must be kept on the day the work is performed.

2. working time recording should generally be carried out electronically. However, this may be deviated from by collective agreement or company or service agreement. Transitional regulations will be introduced, particularly for small and medium-sized enterprises.

3. in the case of trust-based working time, the obligation to keep records remains in place, but the employer must ensure that violations of the working time regulations become known. However, the obligation to monitor does not apply, only the obligation to keep records.

4. the employer must provide information about the recorded working time at the request of the employee and provide a copy of the records.

For the reasons mentioned above, we recommend introducing a time recording system that at least covers the necessary requirements. For this reason, we have put together a preconfigured package for German customers: the Personalwolke Germany Edition!

The Personalwolke Germany Edition includes the topics of absence management and time recording. This provides your employees with a modern and easy-to-use application that can be used to request leave and record working hours.

Working time can be recorded in different ways:

• Time recording terminal
• Track working time live in the software
• Record working time retrospectively
• - Automatically transfer working time from time model and only record deviations manually
• Record working time via smartphone or tablet

The clear monthly journal, an attendance list and various reporting and statistics functions round off the Personalwolke Germany Edition package.

If absences and/or overtime have to be transferred to payroll accounting in your company, this can be realized and, above all, automated with the help of an interface. Standard interface templates for various payroll accounting programs are already available.

In addition to time recording, the personnel cloud can be expanded to include areas such as travel expense accounting, project time recording and personnel management, including digital personnel files.

Arrange a free consultation now and we will get back to you shortly.