Save time and paper with the digital payslip from Personalwolke!

Do your employees still receive their payslips by e-mail or post? With our HR-Expert HR software, all important documents are made available online. This reduces the workload for your HR department and your employees, and payslips are automatically available to employees. This means they can view all relevant payroll information themselves at any time.

In this article, you will learn how digital payslip distribution with Personalwolke works, what advantages it offers and how the company "Schrott Bosch" has made your day-to-day work much easier.

1. Salary and payroll accounting: The HR department or an external service provider prepares payroll accounting based on the wage types transmitted by the personnel cloud (overtime or travel expenses, for example). As a result, a collective payslip is created. This is uploaded to the personnel cloud. The payslip AI recognizes the individual payslips and automatically splits the document. The system then assigns the payslip to each employee.
2. Transmission and encryptionThe payslips are provided as PDF documents in Personalwolke HR-Expert. Employees can use their Personalwolke login to securely download their hours worked and the digital payslip.
3. Transparency and explanationEach statement contains a clear overview and explanation of all items such as gross salary, deductions, abbreviations for insurance (e.g. health insurance), social security contributions, allowances and net salary. It also contains information on tax-relevant details such as income tax class, deductions for pension insurance and monthly allowances.

Digital payslip distribution with Personalwolke offers numerous advantages for employees and employers and ensures the modern and efficient provision of monthly payslips.

1. Efficiency and time savings: Digital payslips and payslips are created directly and provided electronically, which shortens processing time and automatically takes into account deductions such as income tax, solidarity surcharge, church tax or social security contributions (health insurance, long-term care insurance, pension insurance and unemployment insurance). This saves time each month and reduces administrative work.
2. Transparency and overview: The online payslip gives employees a clear overview of their gross salary, net salary and all deductions such as income tax class and social security contributions. Employees can easily see which contributions have been paid for their tax class, the social security contribution rate, the solidarity surcharge and income tax and how the amount paid out is made up.
3. Simple and secure archiving: Digital payslips can be stored securely by the employee without creating piles of paper. This is particularly advantageous as proof of income for applications to the tax office or for submission to the landlord. It also makes it easier to comply with statutory retention obligations, such as those stipulated in Section 108 (3) GewO.
4. Flexible access and mobility: Employees can access their payslip at any time, whether for the monthly overview of working hours, for vacation and special payments (e.g. vacation pay or bonuses) or to check the amount paid out. The payslip can be accessed digitally via a secure portal or by encrypted e-mail and printed if required.
5. Tax adjustments and levies: Digital payroll accounting enables faster adjustment to changes in tax classes or social security contributions. Deductions such as income tax, childless allowance, church tax, social security contributions or pension insurance can thus always be deducted in accordance with the current regulations and the payslip can always be issued correctly.

Digital payroll accounting therefore not only offers cost benefits and flexibility, but also ensures that payroll is paid out to employees in accordance with legal requirements and without delays.

Lars Stief, Head of Payroll and Accounting at Schrott-Bosch-GmbH, talks about his experience and transformation with Personalwolke!

 Before using the personnel cloud, we had a very simple, basic time recording system that only recorded "coming and going". Vacations were only managed by the payroll clerks. Furthermore, the employees had no insight into their respective clock-in times.

Classic, like in the Stone Age. Salary slips printed out in duplicate. One payslip (copy) in the internal filing system, the other payslip was enveloped and handed to the employee.

Through intensive personal support and advice

None, actually. The new system had to make the existing payslips available to the respective employees digitally as a PDF.

Different. Many employees like the new digital system. However, some employees still wanted to receive their statements from us on paper. But we don't do that.

Savings in paper consumption
Saves approx. 3.5 hours of working time

Yes, we can definitely recommend Personalwolke. Individual wishes are dealt with in detail and then implemented.

Individual, simple, fast

A digital payslip system such as HR-Expert from Personalwolke offers companies and employees significant advantages: It reduces time and paper consumption and ensures that payslips are provided on time and securely every month. The simple and clear online distribution promotes transparency and makes it easier for employees to access their payslips at any time - a modern and efficient approach that companies should definitely use today to sustainably optimize processes in the HR department.