Time recording construction site - how it works!
Efficient Time recording on the construction site is no longer a "nice to have", but an operational necessity. Because especially in Building tradewhere weather, changing locations and flexible working hours determine everyday life, it is crucial, Correct, transparent and legally compliant working hours to document. Companies that rely on a Digital time recording software not only save time, but also avoid errors and legal risks.
With the Personnel cloud you have an intelligent, Cloud solution with EU server location available, which Mobile time recording construction site, Time recording terminals and Project time recording combined in one system. You benefit from Automated working time evaluation, GDPR compliance and one direct interface to payroll accounting.
Why time recording is necessary on construction sites
Construction sites require precise organization. Different trades, teams and clients work simultaneously - often on several sites. Only if you know that, who, when, where and for how long has worked, you can Pay wages correctly, Calculate projects correctly and Fair compensation for overtime.
A professional Digital time recording solution records working times to the minute, ensures Transparency and gives site managers the opportunity to maintain an overview at all times. At the same time Absences, Breaks and surcharges are valued automaticallywhich relieves HR departments and payroll accountants massively.
Legal requirements in the construction industry: what you need to consider
Since the ECJ ruling from 2019 and the German Evidence Act There is an obligation throughout the EU to record working hours Objective, reliable and complete to be recorded. For the Construction industry in Austria and Germany This means that every working hour must be documented - including the start, end and Breaks.
With Time personnel cloud you fulfill these requirements completely, because the system is Legally compliant in accordance with the Working Hours Act (ArbZG) and saves all data GDPR-compliant in one EU data center.
Table: Legal basis and personnel cloud conformity
| Legal basis | Duty of the company | Solution through personnel cloud |
|---|---|---|
| Working Hours Act (ArbZG) | Record start, end, breaks | Automatic time recording with time evaluation |
| ECJ ruling 2019 | Objective, unchangeable time recording | Tamper-proof booking via app or terminal |
| GDPR | Data protection and EU data retention | Storage on certified EU servers |
| Collective agreement | Bonuses, overtime, rest periods | Automatic valuation according to collective/tariff model |
Analog methods: Why paper and Excel are no longer enough
In many construction companies, working times are still recorded by hand or in Excel. This is impractical, inaccurate and above all not audit-proof. Notes get lost, data is prone to errors, and reworking costs valuable hours.
Table: Disadvantages of analog time recording
| Problem | Impact |
|---|---|
| Paper lists | Illegible, incomplete information |
| Excel tables | No legal traceability |
| Manual recording | High time expenditure for post-processing |
| No real-time data | Lack of transparency on the construction site |
With Time personnel cloud and Project Time personnel cloud these challenges are eliminated. Bookings are made in real time, automatically evaluated and directly to HR and payroll accounting hand over.
Digital time recording on the construction site: simple, mobile and secure
The Digital time recording from Personalwolke is specially tailored to the requirements of the construction industry. It works Mobile via smartphone or tablet and stationary via a time recording terminal in the container or building yard.
Your advantages at a glance:
- Independent of location: Bookings via app, terminal or web browser
- Offline-capable: Also works without an Internet connection
- Automatic synchronization: Data transmission as soon as network is available again
- Legally compliant: All data stored in an audit-proof manner
- Transparency: Employees see their own working hours, breaks and balances
The result is a flexible, practical solution that takes the pressure off employees and gives managers control at all times.
Mobile time recording construction site app - how it works
With the Personalwolke Mobile App employees can record their times directly on the construction site - quickly, easily and error-free.
Procedure in practice:
- Employees log into the App in.
- You select the construction site, order or cost center.
- One click starts the time ("Come") and stops it later ("Go").
- Breaks can be recorded automatically or manually.
- Data is synchronized as soon as there is an Internet connection.
Functions of the app:
- GPS-based validation (optional and GDPR-compliant)
- Project and order assignment
- Overview of time accounts and overtime
- Push notifications for approvals or irregularities
The Mobile time recording construction thus ensures Maximum flexibility, Data quality and Counterfeit protection - without any paper.
Time recording terminal: Stable, team-friendly and 100 % integrated
For larger construction sites or central locations, Personalwolke offers robust Time recording terminals. These devices enable the contactless booking via NFC card, key fob or biometric finger scan.
Typical functions:
- Booking from Coming/Walking, Breaks or Business trips
- Display of overtime and vacation status directly at the terminal
- Synchronization of all bookings with the personnel cloud in real time
- Multilingual user interface (German/English)
The biometric finger scan provides additional security: only the person actually present can make a booking. Recognition is encrypted and complete GDPR-compliantas no finger images are saved, but only Hashcodes.
Project time recording: precision down to the cost center
With Project Time personnel cloud times can be applied not only to persons, but directly to Projectstrades or work steps can be booked. This creates real cost transparency and provides a solid basis for invoicing and post-calculation.
Table: Advantages of project time recording
| Function | Advantage |
|---|---|
| Live booking on projects | Current project statuses in real time |
| Automatic interfaces | Direct transfer to ERP or billing systems |
| Reports & evaluations | Productivity and target/actual comparisons |
| Approval workflow | Control by site management or project management |
This allows you to keep track of expenses, project progress and budget compliance even with large teams - and to intervene quickly before costs get out of hand.
Data protection & security: your data remains in the EU
All data that is transmitted via Personnel cloud are recorded exclusively in certified EU data centers saved. This allows you to fulfill all GDPR requirements and guarantee maximum data security.
Safety measures:
- Encrypted data transmission (SSL/TLS)
- Access via role and rights concepts
- Two-factor authentication
- Automatic backups and audit trail
- No export of sensitive data outside the EU
For construction companies, this means Legal certainty, Compliance and Trust towards customers and employees alike.
Interfaces to payroll accounting: from posting to payment
Personalwolke offers a Direct connection to common payroll and ERP systems. This means that the recorded working times are automatically transmitted and correctly billed - without manual intervention.
Advantages of the interface solution:
- Automatic export of wage-relevant data (overtime, bonuses, absences)
- Transfer to BMD, DATEV, SAP, Sage or other systems
- No media breaks or post-processing
- Significantly less effort in the HR department
This is how payroll accounting works on autopilot - so to speak. Fast, safe and error-free.
Efficiency benefits with the personnel cloud
The combination of mobile working, stationary terminals and Automated time evaluation you not only increase efficiency, but also the accuracy of your billing.
Your advantages at a glance:
- Time saving: Automated workflows and reports
- Cost control: Project-related evaluations in real time
- Fairness: Precise working time evaluation without manual corrections
- Transparency: Live data for HR, site management and management
- Sustainability: Paperless processes, 100 % digital
The Personnel cloud grows with your company - modular, scalable and expandable at any time.
Functions & benefits matrix - your basis for decision-making
| Function | Description | Your benefits with Personalwolke |
|---|---|---|
| Mobile time recording construction site app | Time recording via smartphone or tablet, also offline | Work flexibly, book anywhere, no paperwork |
| Time recording terminal | Stationary solution with NFC, card or finger scan | Tamper-proof bookings for teams and building yards |
| Project time recording | Allocation of times to projects, orders or cost centers | Precise calculation, fair billing, well-founded reports |
| Digital working time evaluation | Automatic calculation of breaks, overtime and bonuses | Correct and legally compliant payroll accounting |
| GDPR-compliant cloud solution | Storage in EU data center, encrypted & certified | Data protection, compliance and trust |
| Payroll accounting interface | Direct transfer to BMD, DATEV, SAP and many more. | No double entry, faster payout |
| Manager & employee self-service | Overview of times, vacations and projects | Transparency and personal responsibility |
| Automatic reports | Real-time evaluations for site management and HR | Increased efficiency and sound planning |
Thinking digitally on the construction site - efficient time management with the personnel cloud
The Time recording construction site is not an administrative burden, but a competitive factor.
With Time personnel cloud and Project Time personnel cloud you create a solid, transparent and legally compliant basis for your entire construction site organization. You connect Mobile time recording construction, Time recording terminal, Project time management and Digital evaluations in one system - Made in Austria, GDPR-compliant, Cloud-based and tried and tested.
This allows you to digitize your construction site processes without any detours - and keep working times, projects and costs under control at all times.
FAQ - Frequently asked questions about time recording on the construction site
How does the mobile time recording construction site app from Personalwolke work?
The app enables employees to book working times directly on site. Even without the internet, bookings are saved temporarily and synchronized later.
How does Personalwolke protect personal data?
All data is stored exclusively on EU servers, transmitted in encrypted form and only made accessible to authorized persons - 100 % GDPR-compliant.
3. can I combine project times and working hours?
Yes, Personalwolke allows the simultaneous recording of working and project times. This allows cost centers, orders and services to be precisely assigned.
Is the use of a time recording terminal mandatory?
No, but recommended. Terminals complement the app solution perfectly - especially for larger teams or fixed locations such as building yards, construction sites and containers.
5 How quickly is Personalwolke ready for use?
Within a short time, depending on the requirements. The system is delivered pre-configured and your employees can start immediately - via app or terminal.
Does Personalwolke support all collective agreements in the construction industry?
Yes, the software knows the most important Austrian and German collective agreements and automatically evaluates working times according to these rules.
7 What are the advantages of the cloud solution compared to On-premise systems?
They save maintenance effort, always remain up-to-date and automatically meet all data protection standards thanks to EU server location and ISO certification.
8. how does time recording on the construction site help with cost control?
By assigning working times directly to projects, you receive real-time data for budget control and can immediately recognize over- or under-recoveries.
Does it also make sense for smaller construction companies to use it?
Yes, Personalwolke has a modular structure and is scalable - perfect for individual companies to large corporations.
How do employees benefit from digital time recording?
They have full transparency about their working hours, overtime and vacation status - available at any time via app or web portal.
