Travel simply, bill in compliance with the law
Travel expense accounting for companies in Germany
Personnel Cloud Travel is one of the leading modular solutions for Modern and legally compliant travel expense accounting in Germany. Our Travel expense accounting software is specialized in the current legal requirements and supports you in the fast, digital and efficient billing all business trips, expenses, Travel costs and Daily rates - can be used worldwide, for companies of any size.
Personnel Cloud Travel is one of the leading modular solutions for Modern and legally compliant travel expense accounting in Germany. Our Travel expense accounting software is specialized in the current legal requirements and supports you in the fast, digital and efficient billing all Business trips, Expenses, Travel costs and Daily rates.
50,000+ end users ⭐️⭐️⭐️⭐️⭐️
trust in the personnel cloud
Modern, automated travel expense management in accordance with German law
With our Cloud solution digitize and automate your entire production Travel expense management - from the application to the digital Document entry up to the automatic billing according to German Travel expenses law. Manual errors, time-consuming checks and paper documents are a thing of the past. You benefit from maximum security, seamless integration into your existing systems and fast, transparent billing.
- 100% Digital and legally compliant travel expense report
- Integration and billing of digital receipts in real time
- Outlook calendar synchronization for perfect organization
- Mobile travel expense report - anytime and anywhere via app
Digitizing the processes
Personalwolke offers you sensibly predefined standard processes for your travel expense management. On request, these can be adapted precisely to your travel guidelines or special approval processes. 100% is compatible with your system thanks to customizable interfaces.
DE and International
Personalwolke also supports international corporate structures with predefined country standards: legal requirements are mapped simply and clearly. Our cloud-based solution connects teams and transports information to the right place.
All-In-One employee portal
The personnel cloud offers an integrated portal for all employees. Current and planned absences and business trips are visible. Use your time for strategic decisions, not administration.
Highest safety standards
Security is a top priority for us. Our HR solution meets the highest data protection standards and is of course GDPR-compliant. Many security features ensure that your data remains secure.
Seamless integration: linking travel expense accounting and bookkeeping
Personnel cloud simplifies the Travel expense report for your business trips by optimizing all processes - from the Planning, billing and payment - are bundled in one solution. Thanks to modern interfaces integrate Personalwolke directly into your Wages- and Payroll programs, Accounting software and HR systems. Mobile access and digital Document entry ensure efficient, paperless processing.
- Mobile access and Digital document entry for all employees
- Seamless Integration in Wage, salary and accounting systems
- Transparent Billing and central data management
Transparent processes and real-time overview for your travel expense report
With our HR software you always have an overview: Business trips can be easily applied for, managed and billed on all end devices. Employees see in real time the Status in the approval process and the Payment of your travel expenses.
Via the interface to the Accounting fast, automated payouts are possible.
The HR software that grows with you.
Personnel cloud is the Modern and modularly expandable HR software. We grow with your requirements. Add new modules to our software at any time to meet your optimize HR processes and adapt them perfectly to your own needs. adapt. We will be happy to inform you in a non-binding consultation.
Time personnel cloud
- Location-independent and simple
- Preparatory payroll accounting
- Detailed reports
- Digital approval process
Personnel Cloud Travel
- Digital travel expense report
- Upload receipts directly
- Automatic expense calculation
- Payroll connection
Project Time personnel cloud
- Live bookings of project times
- Comparison of project & working times
- Billing of billable services
- Comprehensive reports
HR Cloud HR Expert
- Digital personnel file
- Personnel administration
- Dashboard & Reports
- Digital payslip & salary reporting
FAQ's
Do I need IT skills to set up and manage the personnel cloud?
No. Our experienced Experts are available to you both for the Set-up phaseas well as for any questions that may arise.
What do I need to install for Personalwolke?
Is it possible to use only the travel expense report module?
Is the system GDPR compliant?
How many employees is the personnel cloud suitable for?
Can my data be imported from a third-party system into the personnel cloud?
Is it possible to record business trips on mobile devices?
Fair prices for companies of all sizes
Travel
from
€ 4,64
per user
/ month
- Adapted to your guidelines
- Modularly expandable at any time
- Attractive discounts when using several modules
- Incl. consulting & implementation by HR experts
- 36 months commitment (flexible on request)
- Price for company size: 76-100
Request price now
Please answer the following questions so that we can prepare a suitable offer for you.
What our customers say:
Personalwolke Travel Features
Travel
+ Time
+ Project Time
+ HR expert
Employee Self Service:
Travel request
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Domestic travel expense report
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Travel expenses abroad
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Document entry via smartphone
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Google Maps integration KM money
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Google Maps Integration Start / Destination
–
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Costs / resource-dependent workflows
optional
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Distinction between tax-free / taxable
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Calculation of allowances according to collective agreement
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Calculation of customer-specific flat rates
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Advance
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Daily allowance deductions Meals
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Customized approval workflows
optional
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Assignment of trip to cost center & evaluation
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Absence for trip request in time recording
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Recording travel times
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Assignment of project from project time
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optional
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Workflow for A1 certificate
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optional
Manager Self Service:
Evaluation of travel expenses
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Approval of travel requests / invoices
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Customized reports
optional
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Excel reports
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PDF export
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Automatic report dispatch by e-mail
optional
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Admin reports
–
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Administration:
Notification system
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Employee master data
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Authorization management
–
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Web services(API)
optional
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Wage/salary interface
optional
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Accounting interface
optional
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Automated import of master data
optional
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Single Sign On
optional
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2 factor authentication (Google Authenticator)
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Outlook calendar sync
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optional
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Activate Out-Of-Office automatically
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optional
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Data warehouse / reporting module
optional
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Support via chat
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Support by email / service desk / telephone
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Free web seminars for existing customers
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Automatic export of receipts to personnel file
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optional
Automatic receipt export for external systems
optional
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Digital travel expense report in accordance with German tax law
With Personalwolke you rely on a Digital travel expense reportspecially adapted to the requirements of the German tax law is adapted.
All packages, tax requirements and legal Obligation to provide evidence are automatically taken into account so that your Business trips and Expense reports correctly, reliably and in compliance with the law at all times. This ensures Maximum safety and relief in everyday working life.
Automated expense and per diem accounting for business trips
Forget about Manual calculationsThe automated Expense report and Dietary accounting of Personalwolke takes over all calculations around Additional meal expenses, Accommodation costs and other Expenses.
All amounts are calculated according to the current German travel expenses law accurate to the day calculated and digitally documented - for a Seamless, fast and error-free processing your business trips.
Mobile travel expense report - record receipts on the go
Whether in the Train, on Airport or at the Customer appointment: With the mobile Travel expense report You record all receipts via the app, Expenses and Travel costs directly on the road.
Digital receipt uploadsautomatic assignment to your trips and an intuitive user interface make the Management of your Flexible, transparent and paperless travel expenses - anytime and anywhere.
Secure and GoBD-compliant management of your travel data
Data security and legally compliant archiving are available at the electronic travel expense report with personnel cloud in focus.
Your travel data is stored in encrypted form and all processes are secure. GoBD-compliant and fulfill the highest requirements for Traceability and integrity. This allows you to retain control and comply with all legal requirements - from the first document to digital archiving.
Seamless integration with your accounting and HR software
With Personalwolke you benefit from a Seamless integration of travel expense accounting into your existing Accounting and HR software. All relevant Travel dates, Expenses and Settlements are transmitted automatically and are available for Payroll accounting, Payroll accounting and reporting without media discontinuity. This speeds up processes, avoids errors and creates a consistent, digital workflow for your company.
Advantages of paperless travel expense accounting for companies
The Paperless travel expense report offers companies numerous AdvantagesYou minimize Administrative expenses, reduce costs and enable fast, error-free processing of all Business trips.
Digital receipts and Automated workflows ensure greater transparency and traceability, while at the same time working in an environmentally friendly and resource-saving manner - a clear benefit for modern companies of all sizes.
Transparent evaluations and real-time reports on travel expenses
With Personnel cloud you will receive transparent Evaluations and Real-time reports about all your Travel expenses, Expenses and Diets.
Interactive dashboards and individually configurable reports provide valuable insights into expenses, Billing status and budget utilization - for both employees and management. This allows you to maintain an overview at all times and make informed decisions.
Test travel expense report software free of charge - 30 days without obligation
Testing You Personalwolke free of charge for 30 days and convince yourself of the advantages of the digital travel expense report for your company.
Experience how easy and Efficient recording, management and accounting of business trips can be - from mobile document capture to the automatic interface to your Accounting system. Start now into the paperless future of your travel expense management without obligation!
Would you like to find out more about travel expense management with Personalwolke?
Frequently asked questions about travel expense accounting
What is included in a travel expense report in Germany?
One Complete travel expense report in Germany includes Travel costs, Accommodation costs, Additional meal expenses (Daily diets), Incidental costs and Expensesincurred during a business trip and can be claimed for tax purposes.
How long does it take to process a digital travel expense report?
One Digital travel expense report with Personnel cloud is processed in real time and thus enables significantly Shorter processing times. Depending on the internal approval processes Payments and Refunds often possible within a few days.
What are the legal requirements for travel expense accounting in Germany?
In Germany there are clear Legal requirementsthat have a Travel expense report must fulfill - including exact Documentation of travel data, compliance with daily flat rates (diets), correct document management as well as verification and approval by the employer.
What is meant by active and passive travel time?
The Active travel time denotes the Length of servicein which employees actually work, for example Meetings, Customer visits or Travel times. The Passive travel time includes periods without active employment, for example Waiting times at the airport or on the train. Both must be remunerated differently depending on the company and the collective agreement.
What is the difference between digital and electronic travel expense reports?
While one Digital travel expense report generally refers to all paperless and online processes, the Electronic travel expense report especially the automated and software-supported process in which receipts are digitized and processed automatically.
Do original receipts have to be kept for digital travel expense reports?
No, with a digital and paperless Travel expense report With Personal Cloud, there is no need to store the Original receipts in paper form. Digital receipts are sufficient proof, provided that the Processes meet the requirements of the tax authorities (GoBD-compliant) correspond.
Can employees also claim their travel expenses on the road?
Yeswith the mobile travel expense report app from Personalwolke can Employees their travel expenses, Receipts and Expenses anytime and anywhere, upload them and make them available digitally for Billing conveniently via smartphone or tablet.
What happens in the event of incorrect or erroneous travel expense reports?
Personnel cloud minimizes errors through automatic checking mechanisms. Should an error nevertheless occur, informs the system automatically the responsible employee or supervisor so that corrections can be made quickly and easily.
Are there any special features for travel expense reports for trips abroad?
Yes, at Travel abroad different rules apply depending on the Daily diets (Diets abroad). Personalwolke automatically takes into account the respective country-specific flat ratesso that correct billing and reimbursement is guaranteed.
How long does it take to introduce a digital travel expense report?
The Introduction one digital travel expense report like Personalwolke usually takes only a few days to weeks - depending on the Company size and scope of the Integration into existing HR and accounting systems. Fast and smooth implementation is guaranteed.
