This chapter deals with the password change options by the HR officer or the local administrator in your company.
1. Assigning a password for the first time
4. Reset 2nd-Factor-Authentication
Information on user activities related to the password can be found here:
In the menu tree under Administration, select the item "Persons".
This menu item provides a list of all created persons (employees) of the client (company).
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Using the input fields under Last Name, First Name, Client, Group, Username, Employee ID, E-mail, TA-ID, Active User and Valid from, the list can be restricted accordingly.
For example, by entering "M" in the Last name field, the list can be restricted to persons whose last name contains at least one "M".
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To edit the desired person, simply click in the line or on the
edit symbol. .
The password manager is located in the person mask (employee profile), under the "Master data" tab.
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The following changes can be made here:
Checking the "Assign password" checkbox means that this employee has access to his/her time data management etc. via the login using the username and password.
When logging in for the first time, the
employee must enter the following data:
Username = Username (case sensitive!)
Password = Standard password = also username (case sensitive!)
As soon as the employee has logged in with these data, the system prompts him/her to choose his/her own login data.
Attention! The password chosen during this step is only known to the employee. It cannot be queried in the system!
The first login MUST be done via the browser!
Entry via app is not possible!
As soon as the tick is set, the date of this tick is recorded under "Time of last password assignment".
When resetting the password, the default password is set, which must be changed by the staff member at the first login after the reset.
So the user must use the following data:
Username = Username (case sensitive!).
Password = Default password = also username (case sensitive!)
Note: It is NOT possible to display the current password. The password chosen by the user is not visible to anyone!
The deletion of the login option via password is done by "clicking away" the tick in the checkbox "Assign password".
How to activate 2-factor authentication can be found here.
The button with the name "Reset 2-factor authentication" enables a reset of the login data for those employees who have chosen multifactor authentication for themselves or for whom this has been prescribed.
Of course, this reset is only possible if multifactor authentication has been activated in the settings for this staff member.
Details on the other tabs in this mask can be found under "Employee administration".