Enter project time

General information

Capture the project time - mask offers the user the possibility to capture project times that were not booked directly via stopwatch (Project time booking) afterwards. In addition, already recorded project times can be edited or deleted. 

Enter project time - Mask

In the following you see the project time record - mask of an employee (Renner Rudi) directly after call of the menu option.

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Description of the table columns

• Day
  This is the date for which the project time is to be recorded
• Project
  To identify the project, the short name with the fixed prefix is displayed here
• Name
  The full project name 
• Comment
  Here you can describe in more detail how the time to be recorded was used to get an even better overview of the work done during the course of the project
• From
  Time at which work on the project started
• Until
  Time at which work on the project was interrupted / terminated
• Time 
  This is the difference between from and to time - it indicates in hours how long the project was worked on - as an alternative to entering from and to times, you can also only enter the amount of time in the "Time" field - e.g.: 1.30 for 1 hour and 30 minutes
• Ver
  Short for "billable" - indicates whether the booked time is billable or not.
• Actionen
  By clicking on  (Edit), changes can be made to the entered entries at a later date. These must then be saved by clicking on  or discarded by clicking on  . Click on  (Delete) to delete the project time entry from the table. For security reasons, this entry must be confirmed.
• Sum.
  Short for total. Here the individually recorded project times are added together and displayed in total. 
• Anw.
  If the user has the  Personalwolke Time-Modul, booked attendance times are displayed here. Otherwise, the default value 0 is always output.
• Diff.
  The presence time is subtracted from the sum of the recorded project times. Depending on whether the presence time exceeds or falls short of the project times or if the values match, a negative (red), positive (blue) or 0 (green) value results.  

Explanation based on the example "Renner Rudi"

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Person

The registered user is automatically defined as the person (here Renner Rudi). The possibility to search for other persons or to switch between persons with the arrow keys and to edit the project times entered by these persons exists only for users with administration rights (members of the group XX-PTM-Admin - see Permission concept).  

Selection of the calendar week

Enter project time - mask is limited to one week in its display. The current calendar week is always displayed by default - the last two fields can be used to navigate to any calendar week.

It should be noted that project time recordings cannot be made on days that lie in the future.

Favorites 

By clicking on the Edit button, you can use the following mask to set desired projects as favorites. 

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After the Add new favorite button has been clicked, a freely selectable name for the favorite must be specified in the first field. The desired project must then be selected. The Postable and Verr. columns are filled automatically. The text that is written in the Comment field is then also visible in the field of the same name in the project time - Enter mask.  As soon as all mandatory fields are filled, the save symbol  appears, through which the favorite can finally be added. Press  to delete the line. Existing favorites can also be edited with . 

A second method to add favorites is explained in the section Line Options / Add to Favorites. 

Project Time Overview - Table

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As you can see from the screenshot, Mr. Renner recorded three different project times on Monday, July 13th. In the last three columns it can be seen that his booked presence of 4 hours is exactly the same as the sum of his recorded project times. This results in a difference of 0.00 (green).

On Tuesday, 14.07., no project times have yet been recorded. Due to his presence time, there is a deficit of 4.45 hours (red). Mr. Renner has at any time the possibility to add the project times and to restore the balance.

On Wednesday, July 15 (current day), the value 0.00 is displayed in the Anw. column, since the presence for the current day is always only visible on the following day. This results in a plus of 1.02 hours (blue). The employee can view the bookings for the current day by right-clicking -> Display daily journal (if the user has also activated the Personalwolke Time-Modul). 

Line options

 A right click in the desired line opens the following possibilities for Mr. Renner:

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Display daily journal
A window opens with the user's daily journal (for a detailed explanation of the columns, see Info/Journal).

Attention: The daily journal can only be displayed if the user has also subscribed to the Personalwolke Time-Modul!

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Copy and Paste

The line content of the selected line is copied and can be pasted into another line (on another day or on the same day) by right-clicking with Paste. If the project time input is copied and pasted on the same day, the columns From and To must be adjusted in the copy, since no overlapping intervals are permitted. 
The duplicate can be adjusted before saving . If the line was accidentally inserted incorrectly, the process must be aborted with  . 

Add to favorites
After selecting this option, a window opens to name the favorite. After confirmation with the OK button the project will be added to the favorites list as follows.

If now a day is selected, the line can be filled automatically by clicking on the corresponding favorite. The columns From and To must be filled manually before the project time can be entered . 

Show change history

A window opens showing all bookings made on the selected day in chronological order.