When Absent

General information

The following explains the effect of a time booking if the booking status is previously set to Absent (red). 

Case 1 also deals with the possibility that the employee was already at work on one day and was fully booked again in the course of the day. The description given here can also be applied to all other cases. 

Case 1: Comment booking - Reason empty

The employee starts his or her workday with the Come booking or continues it after the break, and performs his or her tasks from the work center.

Booking status before booking 

- if no posting has preceded it 

Vergrößern

The booking status (red) is initially set to Absent, as no booking has been made on this day (07/03/2015). In addition, the booking rhythm is Come - this means that time recording is started with the next booking.

Journal before posting 

- if no posting has preceded it 

Click on Show Journal (in the booking screen) to display the employee's monthly journal. The corresponding line (current date) now also shows that no postings have been made yet - the Postings column is empty.

In principle, it is the same if time recording has already been carried out on this row:

Posting status before posting 

- If an interval has already been posted

In connection with time recording, an interval is defined as the time period that lies between the from time (clock-in posting) and the to time (clock-out posting). An interval is therefore complete when the employee is fully booked out again.

Vergrößern

The above screenshot shows that the booking status (red) is also set to Absent. Under last booking you will find an overview of the last booking (13:00). The journal provides clarity on how this case came about:

Journal before booking 

- If an interval has already been posted

Apparently, the employee logged on in the morning when work started (09:01) and logged off at noon (13:00) when he took a break. 

Booking status after booking

- applies both if no booking has been made beforehand and if an interval has already been booked.

If you click on  a (Coming) booking where the field Reason is left empty, the booking status changes as follows:

Vergrößern

The fact that the booking status (green) is now Present confirms the success of the booking. As a result, the booking frequency is now set to Go - this means that the time recording is ended / interrupted with the next booking. Under last booking you can now find an overview of the just made come-booking. This can also be checked in the journal:

Journal after booking

- if no booking has preceded it

In the Bookings column, the time at which the come booking was made now appears. In this case, the employee has been booked in since 09:00 (from time). A to-time appears as soon as the employee makes the outgoing booking.

Journal after booking 

- if an interval has already been posted

Here, the new interval started after the lunch break (14:00) now appears directly under the old, closed interval. A to-time appears as soon as the employee makes another outbound booking.

Case 2: Come booking with a productive error reason

A productive absence reason is understood to mean that the employee is doing his or her job, but this does not take place at the normal workplace. This includes, for example, business trips, work that can be done from home, customer visits, and so on.

Booking status before booking

Vergrößern

The booking status (red) is initially set to Absent, as no booking has been made on this day (07/03/2015). In addition, the booking rhythm is Come - this means that time recording is started with the next booking.

Journal before booking

Click on Show Journal (in the booking screen) to display the employee's monthly journal. The corresponding line (current date) now also shows that no postings have been made yet - the Bookings column is empty.

Booking status after booking

If a (Coming) booking is now made by clicking on , in which a productive absence reason (here: work outside the company) is selected in the Reason field, the booking status changes as follows:

Vergrößern

The fact that the booking status (blue) now shows the corresponding productive absence reason confirms the success of the booking. As a result, the booking rhythm is now set to Go - this means that time recording is stopped / interrupted with the next booking. Under Last bookings, you can now find an overview of the Come posting that has just been made. This can also be checked in the journal:

Journal after booking

In the Bookings column, the time at which the come posting was made now appears. In this case, the employee has been booked in since 10:00 a.m. (from time). A to-time appears as soon as the employee makes the outgoing booking. The corresponding productive absence reason appears in the Absence reasons column.

Case 3: Comment posting with unproductive reason for absence

An unproductive absence reason exists if the employee is completely prevented from working for any reason (e.g. visits to the doctor, passive travel times,...). 

Booking status before booking

Vergrößern

The booking status (red) is initially set to Absent, as no booking has been made on this day (24.07.2015). 

Journal before booking

Click on Show Journal (in the booking screen) to display the employee's monthly journal. The corresponding line (current date) now also shows that no bookings have been made yet - the Bookings column is empty.

Booking status after booking

If a booking with an unproductive absence reason (here: doctor) selected in the Reason field is made by clicking , the booking status changes as follows:

Vergrößern

The fact that the booking status (green) now indicates Present confirms the success of the booking. From this point on, the employee is logged in regularly. The time that has elapsed since the start of normal working time until now is automatically booked with the error reason Doctor ( see: Journal after booking).

Journal after booking

The time at which the booking was made with an unproductive absence reason now appears in the Bookings column. In this case, the employee was with the doctor between 08:00 (start of normal working time) and 10:03 (actual start of work). The booking with an unproductive absence reason has the effect of a time correction, whereby the corresponding reason is specified under Absence Reasons.

Case 4: Start into a new interval with unproductive absence reason

Booking status before booking

Vergrößern

In contrast to case 3, an interval was already posted on this day. In this case, the employee is just finishing his lunch break and goes to the doctor instead of continuing his work.

Journal before booking

Click on Show Journal (in the booking screen) to display the employee's monthly journal. The corresponding line (current date) now shows that the employee has already worked half a day.

Booking status after booking

If a booking with an unproductive absence reason in the reason field (here: doctor) is selected by clicking , the booking status changes as follows:

Vergrößern

The fact that the booking status (brown) now indicates the absent / doctor confirms the success of the booking. This status indicates that the employee is now on doctor's appointment.

Journal after booking

In the Bookings column, the time at which the booking was made with an unproductive absence reason now appears under the interval that was already completed at noon. In contrast to case 3, the interval does not start with the start of normal working time, but with the current time. This interval continues until the employee has logged on again after returning to work. For this reason, the posting rhythm is also set to Come.