Absences

General

Please note the information under behaviour of absence reasons regarding full-day absence reason and booking on the same day!

The Absences request is used to enter planned half-day and full-day absence reasons in the time management system in compliance with a defined approval path.

• From - To Date 
• Duration of planned absence time
• Absence Reason
  Selection of the reason for the absence (vacation, flexi day, business trip, training, sick)
• Absence type
  Here you can select full day or half day.
• Comment
  Input of possible comments (possibly useful information for subsequent editors)

Vergrößern

As support, the user can show his calendar to get an overview of his own annual planning. Furthermore, the group calendar can also be displayed, which provides an overview of the planned absences within the department. 
The calendar / group calendar can be hidden again by clicking on the button "Hide calendar" / "Hide group calendar".

After starting the process, you will be forwarded to the Uncompleted requests overview where you can see all your open requests sorted chronologically by the time they were created (for more information, see Uncompleted Requests). 

Vergrößern

Behaviour of the Absence reasons

If a booking is made on a day on which a full-day absence reason is entered, the following absence  reasons are not deleted:

• Vacation
• Time compensation
• Training

The following absence reasons are deleted and only the entry appears in the journal:

• Sick
• Business trip

Examples: 

- Vacation on 02.07.2015 and booking from 08:00-10:00 - both the reason for the error and the booking are displayed in the journal:  

Vergrößern

The vacation day on 02.07.2015 remains despite the booking from 08:00 - 10:00 (2 hours). The balance is increased by 2 hours (see Balance 01.07. and 02.07.).  

- Sick on 01.07.2015 

Vergrößern

Anschließend Buchung von 08:00 - 10:00 

Vergrößern

By booking 08:00 - 10:00, the error reason Sick is deleted. This also affects the balance (since the target time of 07:42 was not reached, the balance is reduced accordingly). 

Approval process

Applicant --> Manager for approval

Things to know

As long as the absences request is on its way (status Unauthorized), the reason for the absence is already entered in red in the calendar.

Once an application has been approved, the reason for the absence appears in blue on the relevant days and all work-relevant data is updated (for example, remaining leave or planned leave).

Click on the U field in the calendar to obtain detailed information on the request (examples of an unapproved and approved absences request):