Journal

General

The journal includes all important personal time information for a month, showing the current month up to the present day. One line includes the entries and certain account values per day. The journal is kept in normal minutes, i.e. a break deduction of 0.30 corresponds to 30 minutes.

With the help of the arrow keys, one can easily switch between months and thus display data from previous months. A specific month can also be selected directly from the drop-down menu.

Vergrößern

In addition to the date and the day of the week (day), the following information is also displayed:

• K (Correction)
  This column indicates whether or not a correction has been made. If it is a correction, you can click on the black info icon , and the correction info is displayed:
    

  Vergrößern

   
• FB
  Booking indicator - additional information at the beginning of the booking (e.g.: core time violation, booking out of frame, ...). If the mouse is moved over the question mark icon , a small message appears with the reason for the marking. 
• Bookings
  Used to display the booking intervals.
• FE
  Booking indicator - additional information at the end of the booking (e.g.: core time violation, system go, ...). If the mouse is moved over the black question mark icon, a small note appears with the reason for the flag.
• Absence reasons
  If the employee books an absence reason (e.g. doctor, business trip, holiday, sick, ...), this information is displayed in this column.
• Target time
  Display of the daily target time  
• Work time
  Display of the actual daily working time
• Sum
  The sum of the total hours worked in this month
• Time Balance
  The sum reduced by the sum of the target time - the time balance can also be negative 
• Automatic break deduction
  If no break or a break of less than 30 minutes is consumed on a day, the break time is automatically deducted by the system (the system adds 30 minutes).

If there is no booking on a day and no absence is planned, the message " Absent without excuse" appears in the journal. For negative time recorders, the administrator can specify under which conditions this entry is to appear or not, under Persons --> Select corresponding person --> Tab "Modules" --> "Negative time recorders: Auto generation actual time".

Practical functions

By clicking on the double arrow below / next to the date entry, a menu can be opened to directly start a time correction / absence request for the day.

 

In addition, it is also possible to submit a time correction / absence request for the selected day by right-clicking on the corresponding line in the journal.

(In this example, a time correction/absence request would be made for 15.05.2013.)

The journal can also be exported as PDF or Excel or prepared for printing. For this purpose, corresponding symbols  are provided in the upper right corner. 

The screenshot below shows an exemplary journal entry

Date / Datum: 09.04.2013

Day / Tag: Di (Tuesday)

K: The info symbol (Classic: blue , Responsive: black ) and the adjacent 2 indicate that 2 corrections have taken place on this day. Which one can be found by clicking on the info symbol. 

FB: The question mark symbol (Classic: orange , Responsive: black ) indicates that there is additional information at the beginning of this posting (in this case: core time violated). 

Buchungen / Bookings

• Times highlighted in blue (09:30) mean a "manual" correction of the time, for example via a time correction request.
• Black times (11:10) indicate a regular booking (via the Book item).
• Green times (16:12) are postings made automatically by the system - in this case, the employee has not written off on this day and the system has therefore generated an automatic posting that corresponds to the end of normal working time.

FE: The question mark symbol (Classic: orange , Responsive: black ) indicates that there is additional information at the end of the booking (in this case: system exit). 

Fehlgründe / Reasons for absence: Indicates that an off-site work has taken place from 11:10 - 16:12.

Sollzeit / Target time: Indicates that 7:42 work should be performed on this day. 

Istzeit / Real time: Indicates that 6:12 was actually worked on this day. 

Summe / Sum: Results from the actual time hours worked on the considered and the previous days of the current month (e.g.: 45:49 on 09.04.2013 i.e. from 01.04. to incl. 09.04.2013 45:49 hours actual time were worked). 

Saldo: Total of the difference between actual time and target time in hours from the employee's creation to the day in question (= flextime balance). 

Autom. Pausenabzug / Automatic break reduction: Shows that 30 minutes (0.30) of break time have been deducted for this day. 

Resturlaub / Remaining vacation: Indicates that 2 days of remaining vacation were still available on 04/09/2013.