Manage working hours efficiently

A modern time management system offers a wide range of convenient options for recording working times.

Our Personalwolke time recording solution takes the approach of supporting working time recording wherever it happens. So it doesn't matter whether you are sitting at your PC in the office, on a business trip or entering the company building. All recording variants are supported. This is an important factor, especially in medium-sized companies, as working times are often assigned to projects, orders or cost centers in addition to the legal requirements. In this way, a great deal of data and information is generated, which must be checked promptly for legal requirements, but also on the basis of operational requirements.

How can our personnel cloud time management solution help your managers or time administrators to keep track? And preferably without spending a lot of time.

Electronic assistance systems are now widespread. We appreciate the convenience of an electronic distance warning system that warns us in good time when parking before we cause damage to the car parked behind us.

We have implemented the same principle in the area of time recording. Early warning indicators can be defined in our system. If someone is approaching the limit, either the person themselves or a role can be informed. This means, for example, that we can send a notification e-mail in good time before the daily maximum working time limit is exceeded.

This can be applied to all relevant daily, monthly or current time management accounts, allowing potential overruns to be identified and counteracted at an early stage.

Here are a few practical examples:

• • • Warning by e-mail in good time before exceeding the maximum daily working time limit
    • Warning notice for the maximum weekly working time limit
    • System note if no working time was recorded on the previous day
    • System note if, for example, a booking was only made in the morning and an outgoing booking was forgotten

Our system notes are each linked to the correct application type. This means, for example, that a time correction can be started directly from the "Forgotten booking" system note and a prompt response can be made. As a result, the quality of the recorded working time data is very high and all relevant working time rules are adhered to.

But even the best time recording assistant with an early warning system is sometimes ignored and irregularities occur.

If irregularities occur despite the early warning system, these must be rectified in good time before the month-end closing. Especially if our time management system calculates wage-relevant data such as overtime. Therefore, subsequently rolling up the payroll is tedious and time-consuming. In the worst case, this can lead to additional costs from an external service provider and is ultimately expensive.

So how can we quickly and elegantly identify our outliers without spending a lot of time?

In this context, our time recording system is supported by the concept of irregularities. It automatically recognizes defined irregularities and can, for example, send all irregularities from the previous week as a report by e-mail at the beginning of the week.
This means that individual time journals do not have to be searched through and checked individually. A checklist can therefore be processed quickly and efficiently. If necessary, an ad-hoc check can be made to see whether all irregularities have already been eliminated.

Our system also supports you here! Self-service time corrections, overtime, absences and much more can be requested per employee and these activities do not have to be carried out centrally by one person/team.

Only a time management system with comprehensive automated assistance systems leads to less time spent on controlling and better data quality. Without these functions, recording may be easier than in Excel or on paper, but the effort required to recognize deviations at an early stage and avoid them is increased or cannot be implemented in practice.

It is impossible for a company with 200 employees to manually check compliance with the statutory maximum working hours on a daily basis.

For this reason, the Personalwolke time management system includes an automated early warning system that helps to avoid irregularities. Should they occur, our system recognizes them and can process them automatically.