Managing parental leave and maternity leave

Enter maternity protection

• Open Tab Employment - Maternity Protection / Parental Leave
• Click the "Edit" button to set the employee file to edit mode.
• Click on "New" to create a new dataset.
• Enter the calculated birth date of the child in the newly opened form.
• By checking "Create/update employment entry for maternity leave", suitable employment entries are automatically created or updated and displayed in the Employment tab.
• In the "Authority notified" field, you can enter the date on which you informed the Federal Labour Inspectorate in writing about the pregnancy and, if applicable, the management of the company medical care.
• Legal maternity protection is calculated automatically.
• In the area of work restrictions, it is possible to record all precautions taken to protect mother and child and all changes to the workplace with a date. This is for your documentation and information only.
• Once the child is born, the actual date of birth and the child's name can be entered in the appropriate fields.
• Since the maternity protection periods change during exceptional births, these can be adapted by setting the appropriate check mark for
•  premature birth
• multiple birth 
• Caesarean section

Think again and again about "Save" so that no data is lost!

Recording a leave / parental leave

• Open Tab Employment - Maternity Protection / Parental Leave
• Tick " Parental leave " to put the corresponding fields into edit mode.
• By checking "Create/update employment entry for maternity leave", suitable employment entries are automatically created or updated and displayed in the Employment tab.
• In the "Registration" field, you can enter the date on which the employee notified you in writing of the parental leave.
• Arbeiterkammer - Österreich - Meldefristen
• Budesministerium - Deutschland - Elternzeit
• The legal end of maternity/paternity leave is automatically entered in the "End latest" field on the basis of the actual date of birth.
• The "From" field is not prefilled, as some mothers take days of leave between maternity leave and maternity leave. Here you enter when the maternity/paternity leave begins.
• The planned end of the leave is entered in the "To" field.
• The "Expected return" field is updated automatically.
• Optionally there is the possibility for parents to share the parental leave and also the possibility that a parent takes a second parental leave can be taken into account.
• With a check mark at "Split?" a second waiting period can be entered with "2nd part from" and "2nd part to".
• The "Expected return" field is automatically updated again.
• In the "Extended to" field, a possible extension of the waiting period can be entered, but has no effect on the "Expected return" date (can be overwritten manually).

For the employment entries " maternity leave " only the data "from" and "to" are used, but not the data "extended to" and "expected return"!

Registering Parental Leave for Fathers

In order to register for a maternity leave for a father there are some things to consider:

• The check mark for "Create/update employment entry for maternity protection" must not be set.
• The "expected date of birth" must not be entered in the field provided.
• The actual date of birth is entered and then proceed as described above.

Think again and again about "Save" so that no data is lost!

Sobald in diesem Reiter ein Eintrag gespeichert wurde, wird die Schaltfläche "x verbundene Dokumente" sichtbar, um Dokumente hoch zu laden und mit diesem Datensatz zu verknüpfen. Eine Beschreibung dazu finden Sie unter , allerdings ist zu beachten den  zu wählen. 

As soon as an entry has been saved in this tab, the "x connected documents" button becomes visible in order to upload documents and link them to this data record. A description can be found under Dokumente mit Behinderung oder Steuervorteil verknüpfen Linking Documents with Disabilities or Tax Benefits, but please note that the Tab Employment - Maternity Protection / Parental Leave must be selected.

Gesetzliche Bestimmungen Stand 9/2017