New Features in 3.2.3

Job "InformAboutEvents": Formatting of the Account Value Displayed in the Email Is Possible

With the job "InformAboutEvents", it is now possible to format the displayed account (previously decimal places were not displayed if the value was zero).
Fully configurable number formatting with the default value '0.00'.

Hiding "Save as draft"

A new parameter was added to the Process Designer that enables "Save as draft" for a request:

If the parameter is not checked (or for old processes), saving as a draft is not possible.
NOTE: for the follow-up absence reason, saving as a draft is NOT possible AT ALL for various reasons (regardless of whether the parameter is set or not!)

Account Correction Process: Date Can Be Prefilled with "Yesterday's Date"

For the "Account correction" process, it is possible to prefill the date with the mode "yesterday" ("Prefill date with yesterday's date").

Additional Fields Can Be Displayed in Business Trip Reports

Additional fields/amount variants can also be output in the business trip reports (action "tm_getOrgTravel").

The following additional fields/amount variants can now be displayed:

• JavaScripts can be executed
• Possibility to, for example, output all receipts summed up
• Summation possible
• Custom formats possible

Business Trip: Additional Field for Mileage Allowance from Home Can Be Displayed

In the travel type, you can define whether the flag for the trip from home to the office should be displayed in the mileage allowance:

If the flag is set, the mileage allowance of this row becomes fully taxable.

Promotion of Carpools: Display of Employees Who Travel to the Same Place at the Same Time in the Business Trip Request

In the business trip request, information about travelers to the same destination in the period can be shown. After the data is entered, the system checks whether there are trips with the same start and end date to the same region and the same start/destination. If so, they are displayed (list of trips).

The goal is to encourage or remind employees to share transportation for the same destination and date wherever possible (e.g. carpools with just one car).

Travel Folder: Bulk Accounting of Business Trips over a Freely Definable Period

The travel folder is used to enter or have approved multiple trips in bulk. This enables:

• simple and fast entry (ideally without additional popups)
• bulk approval for multiple expense reports
• no need to submit a travel request

Travel Expense Report: Factor Type Percent

Since January 1, 2009, a new travel expense accounting law has been in force in Germany, which allows two variants regarding deductions for meals:

a) as a direct deduction from the travel allowance
b) as a taxable benefit in kind (i.e. as the taxable portion of the per diem)

The Workflow Webdesk Travel module supports variant a) as a direct deduction from the travel allowance:
For this purpose, the existing solution was extended so that percentage values can now also be deducted from the per diem.
The deduction is maintained in the respective accounting definition.

Variant b) can be implemented by making the deduction only in the tax-free range. This
reduces the tax-free portion, but not the actual payout amount, and thus the deduction is represented as a taxable benefit in kind
.

Travel Expense Report: Special Receipt Accounting for Hotels

In the travel expense report, there is a new receipt accounting named "Reduction by product of fixed value and additional field value".
This results in the following configuration options: Additional field (must be of type "Number"); amount of the factor by which the entered value is multiplied and deducted from the entered receipt value.

Business Trip: Report Grouping by Cost Centers

Report grouping and selection can also be done by the cost centers assigned to the business trips.

Business Trip: Storing the Domestic Region as the Standard (Default) Selection for the Destination Region

The domestic region is always stored as the default setting when starting a travel request (i.e. you do not have to select Austria separately!)

Business Trip: Display of Additional Fields in Business Trip Reports

Additional fields can now also be displayed in the business trip reports:

Display of Personal Data in a Statistic

Personal data can optionally be displayed next to the name, above the displayed accounts.

The following options were implemented:

• all PoPerson fields
• TaPerson fields
• javaScript

Statistics: Calculation of an Alternative Average Value

New option to specify an alternative average value in a statistic.
This value must be stored in a stwert field in time tracking (if6020). In addition, the entry date is also taken into account; if, for example, the employee joined in March, the average calculation only starts from that point.

Statistics: Support for Annual Accounts as the Basis for the Calculation of the Statistics

In the statistic, it is now possible to display the increase of an account.
In this way, for example, the month-end value can be calculated from an annually maintained account for sick days or vacation days, without requiring another account in the 6020 system.

Calling an External Application (Links)

With the action "po_openExternalWebPage", an external web page (link) can be opened in a new window.
This is done via an IFrame.

Extension of the TemplateFileConnector with the Option to Write a Second File

The name of a second TemplateFileConnector config can be specified, to which write operations on the current configuration are forwarded when they are executed.

Email Notification for Weekly or Monthly Approval

Requirement: If the supervisor has not approved the employees' journals by the x-th of the month, an email notification is also sent to the supervisor concerned.
If the employee has not approved the journal by the x-th of the month, an email notification is sent to the employee concerned.

If no weekly approval exists for the previous month on the last day of the month, the notification is sent. That is, if ONE weekly approval exists, no notification is sent. Saturdays and Sundays are not taken into account, that is, if the month-end falls on a Sunday, that day must be approved and not Friday.

Job TaInformAboutEvents Was Extended with Additional Configuration Elements:

• Information flow: You can choose whether employees or role holders are informed
• "Role holder is informed about events from their area of responsibility"
• "Employee is informed about their own events"
• Cutoff date of the check, options:
• yesterday (default)
• last month-end
• last quarter-end
• Script: Enter JS that generates data.
• List of groups to be informed
• List of groups that should not be informed
• Entering filters via form
• Group selection via selection list

New Attribute "Ensure singular group membership" for Org Structures of Type "Loose group"

A new attribute was set up that ensures singular group membership in loose groups, i.e. it defines that an employee may be assigned to only one loose group at a time. The groups of this organizational structure then behave similarly to hierarchical groups.

If the parameter "Ensure singular group membership" is checked, the organizational structures behave accordingly.

Action Permissions - Sorting of Permissions by Date

For action permissions, it is now possible to sort by date.

Extension of PoGroupConnector and PoPersonConnector

In the linked connectors PoGroupConnector / PoPersonConnector there are now new fields depending on the configuration; they are now configurable:

• Possibility of role assignment
• Possibility of assigning the ParentGroup / TopLevel Group / Ranking

Time Correction into the Future

The following new features apply to time correction into the future:

• When "allow in future" is set, the number of intervals is automatically set to 1
• In the TC form, the flag "allow in future" is now interpreted correctly!
• Validation into the future is now also possible
• Additionally > a new job is required for TC into the future

Calendar Views: Hiding Categories or Appointment Types

If this parameter is set to "false", only the following appointment types are returned via the service:

• all-day appointments (All-Day-Event)
• Meetings (meetings, i.e. with invitations)
• Appointments (appointment -> intraday appointment)

This parameter only works for GW-Notes implementations.

A new system parameter was added to the GwCalendarService: deliverAllAppointmentTypes.

Group Calendar - Display of Groupware Appointments in the Weekly View

In the weekly view of the group calendar, groupware appointments (if available) are now displayed:

Longer Help Texts Can Now Be Specified in Process Definitions

If the help text in the help box for the requests is quite extensive, so that it affects the entire page, it is provided with a scroll container with the same height as the table that encloses the form.